ABBOTSFORD BINGO ASSOCIATION email@example.com
AGM Agenda Saturday, December 15, 2018
10:00 am Registration and Refreshments
10:30 am Call to Order
- Introduction of Guests
- Introduction of Board
- Approval of the Agenda
- Approval of the AGM Minutes from December 2, 2017
- President’s Report – Glen Gordon
- Chances Abbotsford Update – Jim Brenner
- Fraser Valley Community Charitable Gaming Association update – Tracy Butterfield
- Financial Report For Year Ended September 30, 2018 – Dan McDonald
- Appointment of Auditor for 2018-2019
- Election of Directors: 3 seats open
- New Business
Please Note: Only your delegate, or alternate, as identified on your Membership Agreement will be recognized as a voting member. Please ensure that you advise the ABA at firstname.lastname@example.org if your delegate, or alternate, has changed.
NOTE: the Associations Constitution & By Laws are available on the website
ABBOTSFORD BINGO ASSOCIATION
AGM Minutes Saturday, December 15, 2018
Playtime Gaming, Abbotsford, BC
10:30 am 10:00 am Registration and Refreshments
10:30 am Call to Order,
Introduction of Guests
Introduction of Guests The President introduced Tracy Butterfield from the FV Charitable Gaming Association
Introduction of Board The President introduced the Board of Directors: Glen Gordon – President Glen Robertson – Vice President Dan McDonald – Treasurer Melanie Kish – Secretary Helene Sundberg – Director Daniel Wight – Director, Absent
Approval of the Agenda That the Agenda be approved with removal of Item #6 Moved by Corrina Chow Seconded by Marion Keys Carried
Approval of the AGM Minutes from December 2, 2017 To accept the Minutes from December 2, 2017 ABA AGM. Moved by Clarance Joy Seconded by Linda Gilstein Carried
President’s Report – The President gave a verbal report on the history of transition from Bingo to Chances gaming center. He announced he was stepping down as president.
President introduced Tracy Butterfield from FVCCGA T Butterfield stated that she has taken over for D Scheah and is moving forward with many workshops to assist groups with Gaming Grants. Please follow their website. She left some handouts and her business card.
Financial Report for Year Ended September 30, 2018 The Treasurer reported on both the 0752529 BC Ltd and the Abbotsford Bingo Association financial statement for year ended September 30, 2018. • He reminded the membership that financial reports are not public knowledge. • He also asked members to provide their Government Charity Numbers, if they have one, as it would assist in the Tax we are paying from the Trust • Discussion regarding non attendees and the three strikes equals membership revoked. • Disbursement Update
To accept the Financial Report of the Abbotsford Bingo Association as presented. Moved by Paul Dadalt Seconded by Marion Keys Carried
Appointment of Auditor for 2017-2018 Moved by Melanie Kish Seconded by Robert Roar Carried That the Financial Auditor of Abbotsford Bingo Financials be Dan McDonald. Dan McDonald abstained from voting
Election of Directors: 3 seats open Glen Gordon, President introduced the two director letting their names stand • Dan McDonald • Helene Sundberg He then called for nominations from the floor
Sharon Mutter put her name forward
He called again for nominations from the floor
Doug Vair put his name forward
All candidates addressed the membership then left the room for the voting process.
Voting was called by Glen Gordan, show of hands for each name with M Kish & G Robertson counting. Only designated representatives were allowed to vote, by the honor system.
M Kish called in the nominees and announced the Board of Directors for 2018/2019 are
Glen Robertson Dan McDonald Melanie Kish Sharon Mutter Helene Sundberg Daniel Wight
Thank you very much to Doug Vair for putting his name forward.
The Board will elect the Executive at a later time.
Moved by shelly Carvelly Seconded by Nick Vinema Carried That the voting count be destroyed.
New Business – none
Adjournment Moved by Dan McDonald to adjourn at 11:40
The Board will remain to elect the director positions