AGM Minutes
Saturday, November 30, 2024
Playtime Gaming, Abbotsford, BC
10:45 am
10:15 to 10:45 am Registration and Refreshments
10:45 am Call to Order
- Introduction of the Board by President Glen Robertson
Glen Robertson – President –
Daniel Wight – Vice President
Dan McDonald – Treasurer
Daniel Wight Secretary, appointed not elected
Chris Cryer– Director,
Gwen Settle – Director
Gerry Borden – Director
Ashley Gray – Director (Absent)
- Approval of the Agenda
That the Agenda be approved
Moved by Rocky Blondin, Hatzic Middle School PAC
Seconded by Clarence Joy Carried
- Approval of the AGM Minutes from December 9, 2023
To approve the AGM Minutes from December 2023.
Moved by Dan McDonald, Knights of Columbus
Seconded by Clarence Joy, Knights of Columbus Carried
- President’s Report
President’s report read by Glen Robertson.
To accept the President report.
Moved by Gwen Settle, Abbotsford Agrifair
Seconded by Clarence Joy, Knights of Columbus Carried
- Treasurer Report –
The Treasurer reported on both the 0752529 BC Ltd and the Abbotsford Bingo Association financial statement for year ended September 30, 2023.
Motion -To accept the Abbotsford Bingo Association Treasurer’s report, prepared by Dan McDonald regarding the Abbotsford Bingo Association financial statement for year ended September 30, 2024.
Moved by Gwen Settle Abbotsford Agrifair
Seconded by Dale Shackleford Kiwanis Club of Abbotsford – Carried
- Appointment of Auditor for 2024-2025 – That the Auditor of Abbotsford Bingo Association is Shawn Wright, CPA Ltd.
Moved by Gerry Borden, Treasurer ABA
Seconded by Helene Sundberg, Clayburn Village Community Society – Carried
- Election of Directors:
There was an election of officers to the board: 4 Seats open (positions open indicated by **)
Current Members of the Board are:
President – Glen Robertson Vice President – Daniel Wight
Treasurer – Dan McDonald** Director – Ashley Gray**
Director – Chris Cryer ** Director – Gerry Borden
Director – Gwen Settle ** Secretary by appointment
The ABA Board of Directors for 2024-2025 (all 4 Directors positions by Acclamation)
Ashley Gray, Rotary Club of Abbotsford Sumas
Chris Cryer, Abbotsford Judo Club
Dan McDonald, Knights of Columbus
Dan Wight, Kiwanis Club of Abbotsford
Gerry Borden, Heritage Abbotsford
Glen Robertson, Big Brother Big Sisters
Gwen Settle, Abbotsford Agrifair
- New Business: To change the fiscal year end date of the Abbotsford Bingo Association be changed from September 30th annually to December 31st Annually. (See attached Motion on page 3, prepared by Dan McDonald (Treasurer) for complete details.
Motion by Dan McDonald
Seconded by Gwen Settle Abbotsford Agrifair. Carried
- Motion to Adjourn the 2024 AGM at 11:26 AM
Motion by Dan McDonald
Seconded by Chris Cryer Carried
Motion under (8) New Business – Moved by Dan McDonald
ABBOTSFORD BINGO ASSOCIATION
(the “Association”)
Abbotsford, B.C.
Motion and Notice of Motion was made at the Annual General Meeting of the
Association (the “AGM”) held on November 30, 2024.
WHEREAS in discussion with the auditor of the Association it was learned that the
Auditor has determined that it would be beneficial for him to have the year ends of both
Association and 0752529 B.C. Ltd. (“0752”) synchronize with the annual financial
statements of Abby Properties Ltd. (“Abby”) to assist in the preparation of the annual
financial statements of both the Association and the sister organization and debtor of
the Association, 0752529 B.C. Ltd. (“0752”). The rational is that it would considerably
improve the ability of the Auditor produce financial statements in a timely manner
without much of the work presently entailed; and
WHEREAS the fiscal year end of Abby is December 31, annually; and
WHEREAS the timing of the fiscal year ends of both the Association and 0752 generally
dictates the approximate date of the AGM; and
WHEREAS should the proposed change to the Association’s fiscal year end be made,
then the date of the AGM would need to change to reflect the new date of the
Association’s fiscal year end, which change will require an amendment to the
Association’s Bylaws which require the AGM to be held no later than December 31
annually.
THERFORE BE IT RESOLVED that the fiscal year end of the Association be changed
from September 30 annually to December 31 annually; and
THERFORE BE IT FURTHER RESOLVED that the required Notice of Motion for the
amendment to the Bylaws be made by way of this motion and then discussed, and
voted upon at a Special General Meeting to be held no later than March 31, 2025, which
amendment would read “That the Bylaws of Abbotsford Bingo Association be amended to read that the AGM of the Association be held no later than March 31 annually”.
The above Motion was proposed by: Dan McDonald, Director and Treasurer and seconded by Gwen Settle Director of the
Abbotsford Bingo Association – Motion was Carried
Abbotsford Bingo Association Executive Board Meeting
November 30, 2024, 1135 AM
Playtime Casino meeting room,
President Glen Robertson called the meeting to order.
Recording Secretary: Daniel Wight
Six of the Seven Directors of Abbotsford Bingo Association were present:
Ashley Gray, Rotary Club of Abbotsford Sumas (absent)
Chris Cryer, Abbotsford Judo Club
Dan McDonald, Knights of Columbus
Dan Wight, Kiwanis Club of Abbotsford
Gerry Borden, Heritage Abbotsford
Glen Robertson, Big Brother Big Sisters
Gwen Settle, Abbotsford Agrifair
Motion by Chris Cryer, seconded by Jerry Borden that the Directors of the ABA nominate the Association Executive. Motion carried
The following executive positions were approved:
President: Glen Robertson
Vice President: Gwen Settle
Treasurer: Dan McDonald
Secretary: Daniel Wight
Directors: Ashley Gray, Rotary Club of Abbotsford Sumas (absent)
Chris Cryer, Abbotsford Judo Club Gerry Borden, Heritage Abbotsford
Motion by Daniel Wight, seconded by Glen Robertson: As there was no further business, the ABA Executive Meeting was adjourned at 11:40 AM, 30 November 2024.
Motion Carried